Backing up your data

Jan 23, 2018

Configuring the backup option

  1. Navigate to the ‘School Settings’ page and the ‘Email and SMTP’ tab
  2. Click the ‘Edit’ button to update the information on this page
  3. Scroll down to the bottom of the page and enter a valid email address into the ‘Backup email’ field
  4. Click ‘Save’ and that’s it

The backup will run at around 2am AEST.  It will extract your school’s data from the database, zip the files and attach them to an email to this address.

Standard database backup

The first part of the backup is an extract of your data in an SQL format suitable for reloading to a Sobs database structure. (The structures are not included in the file)

This file is useful if we were to restore your school’s data to a particular backup date.  It can also be useful if you are simply wanting to restore a specific (but limited) number of records.  They are relatively easy to locate within the backup file.

HTML application backup

The second part of the backup are sets of HTML files that you can extract to a local directory on your intranet server.  When browsing these files with your web browser you will have read-only access to the status of the application as at the time of the backup.  This can be a useful method of checking the status of a booking that may have been deleted inadvertently.   It’s also a useful option if some catastrophe should impact your connectivity to the Sobs server.

Not all applications have been configured to utilise this second part of the backup system, however in time they will all be included.